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Document Controller

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  • UK, West Midlands, Warwickshire, Rugby
  • from £21,000 to £33,000 per year
  • Permanent
  • Full time

We have a great opportunity for a document Controller to join our growing delivery team for AMP7 across the Severn Trent region.  

This role will play a vital part in the overall success of our busy framework with Severn Trent Water, and you will be joining a growing team with a strong reputation in the UK Construction industry.  

 

 

Responsibilities  

 

 

Track project document control status to ensure sites meet the relevant timescales  

Establish a standard, structured folder system with visual aids to prompt end users  

Scanning and uploading paper documentation onto iCosnet, with regular visits to sites  

Ensure the correct naming conventions, META data and other attributes are used and maintained  

Register, track and distribute for approval all documentation submissions by the Contract teams  

Transferring of key deliverables from iCosnet to STW cFolders (SAP "cFolders") as per the FMP and DC process  

Liaise with the Contract and Core Team to assist with ensuring that all procedural documents are submitted on time  

Manage access to our document control system (BC6.3 "iCosnet") for the Contract Team and Supply Chain  

Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks  

Support the Contract Team by promoting the correct filing of relevant emails by forwarding to contract inbox  

Undertake regular audits on contract governance, deliverables, and key client deliverables  

Highlight upcoming deadlines and outstanding actions for the Contract Team  

Maintain professional working relationships with the Contract Team, Core Team, Supply Chain and Client (STW)  

Participate in continual professional development, including that which will benefit others in the business as well as oneself  

 

Candidate Specification  

 

 

Self-motivation  

Strong organisational  

Attention to detail  

Strong communication skills with ability to be assertive particularly when enforcing minimum standards  

A "can do" attitude  

A thorough knowledge of using EDMS systems and IT generally  

A team player  

Information Exchange (CAPTURE) user  

Business Collaborator 6.3 administrator  

Good Microsoft Outlook, Word, Excel, Powerpoint & Visio (Optional) skills  

Experience with Google Docs and Youtube/Vimeo content (Preferred)  

Fieldview project administrator to manage project setup and data extraction (Preferred).

  • Contact: Julian Taylor
    020 7531 5757 (Offline)
  • Date: 03.05.2022
  • Deadline: 18.05.2022
  • Quote ref: 1155/24319

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