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Project Coordinator

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  • Remote working
  • to £205 per day (Within IR35)
  • Contract , 6 months
  • Full time

Role: Project Coordinator  

Contract Length: 6 months  

Location: remote -  

IR35: inside  

Pay Rate to Candidate: 205.08 p/d UMBRELLA  

 

Main Duties:  

• Supporting with the coordination of projects, drafting and updating project documents (workplans, risk registers, finance trackers etc.)  

• Raising POs, chasing invoices, support to identify any issues with payments and have these validated/paid  

• Support with delivery of the programmes arranging events, facilitating webinars, setting up and minuting governance meetings, drafting case studies  

• Point of contact for stakeholders  

• Project management, including but not limited to  

- organising key project meetings, booking venues, sending invites, taking minutes.  

- Attending and/or facilitating meetings where agreed and present on  

progress, ensuring that all actions are logged and followed up as required.  

- Manage programme schedule and resource dependencies and conflict  

between initiatives.  

- raising purchase orders, chasing invoices and payments  

- Responsible for the development of operational processes and  

improvements to ensure robust coordination and alignment across the team  

in the delivery of its operational plan.  

- Monitor the delivery of work streams against plans, chasing and challenging  

progress as appropriate.  

- Assist and maintain risk and issues log, escalating as appropriate  

- Responsible for project file management using robust version control.  

Skills


• Main Duties: • Supporting with the coordination of projects
• drafting and updating project documents (workplans
• risk registers
• finance trackers etc.) • Raising POs
• chasing invoices
• support to identify any issues with payments and have these validated/paid • Support with delivery of the programmes arranging events
• facilitating webinars
• setting up and minuting governance meetings
• drafting case studies • Point of contact for stakeholders • Project management
• including but not limited to - organising key project meetings
• booking venues
• sending invites
• taking minutes. - Attending and/or facilitating meetings where agreed and present on progress
• ensuring that all actions are logged and followed up as required. - Manage programme schedule and resource dependencies and conflict between initiatives. - raising purchase orders
• chasing invoices and payments - Responsible for the development of operational processes and improvements to ensure robust coordination and alignment across the team in the delivery of its operational plan. - Monitor the delivery of work streams against plans
• chasing and challenging progress as appropriate. - Assist and maintain risk and issues log
• escalating as appropriate - Responsible for project file management using robust version control. Responsible for the maintenance of an accurate asset register for project/programme(s). Communication  Work with members of the team and key stakeholder to investigate the causes of any variance from plan/delivery targets and contribute to the implementation of solutions.  Communicate information
• risks
• issues and dependencies
• including briefings and reports to project teams
• sponsors and a range of internal and external staff.  Support the Project/Programme lead to ensure effective project/programme(s) communications plans are developed and delivered.  Support the Project/Programme lead in preparing complex papers and project reports as required
• to be presented at different levels of the organisation including project boards.  Promote effective communication and stakeholder management
• both internally and externally by acting as the local point for project/programme responses to requests for information and assisting with the maintenance of the stakeholder log. Financial Management  Assist with the monitoring of project spend and contribute to the compilation of budgets.  Contribute to the financial delivery of the service ensuring it is cost effective and delivered on time.  Ensure all expenditure commitments and all payments are properly authorised
• controlled and monitored in accordance with relevant project/programme and departmental procedures. People Management  Provide specialist training
• advice and support on own role/responsibilities where necessary.  Responsible for team supervision.  Participate in the recruitment process.  Responsible for undertaking appraisal and personal development of team members Research and Development  Actively supports the development of key performance indications for the successful assessment of performance.  Supporting the team in policy development by conducting research of relevant precedents and presenting in a clear and useable way. Policy and Service Development  Contribute to the review and development of existing project information management systems and to the development of an integrated approach to project management.  Propose changes to own area
• informing policy and making recommendations for other project delivery.
  • Contact: Varunav Modi
    020 7531 5757 (Offline)
  • Date: 20.06.2022
  • Deadline: 04.07.2022
  • Quote ref: 990045/59111

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